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Wedding Planners: The Intake Brain-Dump, Turned Into a Plan in One Upload

Jon ·
wedding planners intake demo AI wedding planning

Every planner knows the intake slog: a couple sends a long, out-of-order email — five events, a nut allergy, a wheelchair, divorced parents, two faiths — and you spend an evening retyping it into events, guests, menus and tasks.

I wrote a realistic one, saved it as a file, and dropped it straight into aiDo — no copy-paste, no cleanup. It parsed the email itself and took 59 actions off it, every one a real record you can check below.

And it isn't picky about format: aiDo reads PDFs, Word and Excel files, CSVs, plain text, and even photos and screenshots — so a vendor's PDF quote or a snap of a handwritten note works just the same. Tap any card to light up the line it came from.

59The Receiptsactions off one emailevery one a real record — verified in the database
Built & verified
Your decision — didn't guess
Added on the QA pass
The input — the one email, unedited
SO much to tell you!!! (our wedding - help lol)
Priya  →  the planner  ·  an unedited brain-dump

I'm Priya, my fiancé is Dan. I'm Gujarati/Hindu; Dan's from a big Irish Catholic family. The whole thing is a FUSION wedding — full Hindu ceremony AND a Catholic blessing; Father Brennan will do a blessing + reading — we were thinking the reception but we're not sure yet.

Dates: Friday Sept 4 through Sunday Sept 6, 2026. Venue is Fox Ridge Estate & Resort in Barrington. Room block: $189/night, code PRIYADAN, cutoff August 4 — I need to nag everyone.

The events — there are five:

— Fri night Sangeet & Mehndi, around 7. Full bar.
— Sat morning Haldi — family-only ~40, 9ish. No alcohol.
— Sat late morning the Hindu ceremony at the mandap. Baraat at 11, ceremony ~11:30. No alcohol, veg lunch after.
— Sat EVENING the reception, 6:30, black tie.
— Sunday a farewell brunch, ~10:30, mimosas.

Guest count — a moving target, about 200? My dad keeps changing it.

Vibe: emerald green and gold, diyas, marigolds. We STILL haven't picked a photographer — torn between Lumiere ($8,500) and Anand ($6,800).

DIETARY — important:

— Dan's cousin Kevin has a SEVERE nut allergy. EpiPen. Nut-free EVERYWHERE, incl. cake and favors.
— The Shah family are Jain — no onion, garlic, or root vegetables.
— Half my side is vegetarian — real veg at every event. And NO BEEF anywhere.

Accessibility: my Nani (Kamla Ben) is in a wheelchair. Accessible ground-floor room, get her from the hotel to the lakeside ceremony, reserved spot up front.

The awkward one: my parents are divorced & both remarried. Mom Anjali (+ Sunil), Dad Rajesh (+ Kavita). Keep them apart, separate head tables — BUT I want them BOTH to walk me down.

Budget: around $185k. My family covers the venue & Indian events; Dan's family takes the reception, the bar, and a Thursday welcome dinner they want to host; we cover photo/video.

Haven't even gotten into a livestream so Nani's siblings in India can watch, or that we need hair & makeup, or the baraat horse. Help, I'm drowning. 😅 where do we even start? xx Priya

✓59 actions — all verified in the database
Every record below is real: aiDo staged it, and it's on file. Nothing here is mocked up for the demo.
6Events
8Guests
5Menus
35Objectives
11Tasks
What aiDo built — pulled from the live database
Built & verified
✓
Events · times · bar logic
Every event, with the right times
Sangeet Fri 7:00 · Haldi Sat 9:00 · Ceremony Sat 11:00 · Reception Sat 6:30 · Black Tie · Brunch Sun 10:30 — each with its own agenda.
Bar only at Sangeet + ReceptionDry: Haldi & Ceremony
✓
Dates & Venue
Fox Ridge Estate & Resort · Sep 4–6, 2026
Set as the venue on every event.
✓
A working plan skeleton
Turned the email into a structured plan
Broke every event into what needs deciding — venue, food, bar, music, décor, photos — plus the Hindu rites (haldi, mandap, pandit, saptapadi, vows) and reception moments. Even spun up a filming objective on the ceremony for the livestream.
35 planning objectives
✓
People — 8 guest records
The couple & the key players, on file
Priya & Dan, plus Nani (Kamla Ben), Kevin, and both sets of parents — Anjali & Sunil, Rajesh & Kavita.
✓
Menus — dietary built into real dishes
Every hard food rule, in the food itself
Reception: plated Chicken/Fish (“Strictly NO BEEF”) · Veg · Jain (no onion/garlic/root) — all nut-free · full bar. Ceremony: veg lunch, Jain + nut-free, no bar. Brunch: nut-free, mimosas.
Nut-freeNo beefJain
✓
Family dynamics — tasks
The divorced-parents tightrope, both sides
Separate head tables · both parents walk her down · a separate father-daughter dance with Rajesh and with Sunil.
✓
Culture & ceremony — tasks
The fusion details, not dropped
Livestream the ceremony for Nani's siblings in India · decide on the baraat horse for Dan's entrance.
✓
Logistics & to-dos
The nags, with the one real deadline
Room-block nag due Aug 4 (the only dated task) · Nani's wheelchair transport + reserved front-row · book hair & makeup.
11 tasks total
Left as your decision — didn't guess
?
Open decision — not assumed
Catholic blessing placement left open
She wrote “we're not sure yet.” Instead of silently picking, it made a decision — Reception vs. Ceremony — for the couple. (The baraat horse got the same treatment.)
Added on the QA pass*
*
aiDo audits its own work
After the first pass it re-read the email against what it had built and closed the gaps on its own — no prompting. Here's what the second sweep caught.
+
Event · added on QA
The 6th event it first missed
The Thursday welcome dinner was buried in the budget line the first pass skipped. The audit caught it and created the event.
+
Open decision · added on QA
Both photographers, on the plan — prices and all
Added a “Who will photograph the wedding?” decision with two candidates: Lumiere Studios ($8,500) and Anand Photography ($6,800) — left undecided for the couple, exactly as they wrote it.
Lumiere · $8,500Anand · $6,800Undecided
+
Guests · added on QA
Pinned the notes onto the people
Went back over all 8 guests and attached their notes — Kevin's nut-free rule, Nani as guest of honor, and each parent's role.
+
Run-of-show · added on QA
Filled in the missing agendas
Added run-of-show agenda items to the Sangeet, Haldi and farewell brunch.
+
Menus · added on QA
The last two menus
Built menus for the Sangeet (full bar) and Haldi (non-alcoholic) — the two events still without one.
+
Follow-ups · added on QA
Chased the loose ends
Raised tasks to collect the Shah family's names and the remaining dietary list — the vegan, gluten-free and egg-allergy guests.
Still open, honestly: the emerald-&-gold palette isn't captured — aiDo's organizer tracks facts, decisions and logistics; the look-and-feel lives in a separate vision mode.

Bring your own chaos and try the live demo — no signup.